Start and end dates
Exact dates, not 'next week if possible'.
PTO request letter
Ask for time off with dates, coverage details, and a clean approval request.
Free to write and copy; sign up for one free PDF or Word download.
4 questions · about 2 minutes
No account to draft
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When to send a pto request
Send once the dates are real and you can say who covers the work. A dated request is easier to approve than a chat message.
What to include
Coverage plan
Who handles urgent work while you are out.
Whether dates are flexible
Helps if the team is already stretched.
Who needs to approve
Manager, HR, or both.
Mistakes that weaken the letter
No coverage
A request without a plan often sits unanswered.
Last-minute with no context
Give enough time for someone to say yes.